International Atomic Energy Agency (IAEA)

1. INTRODUCTION

The International Atomic Energy Agency (IAEA) fosters the exchange of scientific and technical results on nuclear fusion research through the series of its Fusion Energy Conferences. The 23rd IAEA Fusion Energy Conference (FEC 2010) is aimed at providing a forum for discussing driving physics and technology issues as well as innovative aspects of direct relevance to fusion as a source of nuclear energy.

With a number of next step fusion devices being implemented, such as inter alia the International Thermonuclear Experimental Reactor (ITER, Cadarache, France) and the National Ignition Facility (NIF, Livermore, USA), and the need to demonstrate the technological feasibility of fusion power plants together with the economical viability of fusion energy production, the fusion community is now facing new challenges. The resolution of these challenges will dictate research orientations in the present and coming decades.
The scientific scope of the FEC 2010 is, therefore, to reflect the priorities set by this new era in fusion energy research. The conference aims to be a platform where results of research and development efforts on national as well as international fusion experiments, shaped by these new priorities, will help in pinpointing the worldwide degree of advances in fusion theory, experiments, technology, engineering, safety and socio-economics. Furthermore, the conference also aims to set these results against the backdrop of the requirements for a net energy producing fusion device and a fusion power plant in general, and to help in defining the way forward.

With the contribution of international organizations such as the ITER-IO and EURATOM as well as the collaboration of more than forty countries and several research institutes, including those working on smaller plasma devices, it is expected that this conference will, as in the past, contribute in identifying possibilities and means for a continuous effective international collaboration embracing the overall spectrum of contributors.
The 23rd Fusion Energy Conference is being organized by the IAEA in cooperation with the National Fusion Research Institute, Yusung-gu, Daejeon, Republic of Korea. Previous conferences in this series were held in Salzburg (1961), Culham (1965), Novosibirsk (1968), Madison (1971), Tokyo (1974), Berchtesgaden (1976), Innsbruck (1978), Brussels (1980), Baltimore (1982), London (1984), Kyoto (1986), Nice (1988), Washington, DC (1990), Würzburg (1992), Seville (1994), Montreal (1996), Yokohama (1998), Sorrento (2000), Lyon (2002), Vilamoura (2004), Chengdu (2006) and Geneva (2008).

2. TOPICS

• OV Overviews
• EX Magnetic Confinement Experiments (subtopics see Annex A)
• TH Magnetic Confinement Theory and Modelling (subtopics see Annex A)
• ITR ITER Activities
• IFE Inertial Fusion Experiments and Theory
• ICC Innovative Concepts
• FTP Fusion Technology and Power Plant Design
• SEE Safety, Environmental and Economic Aspects of Fusion

Papers on these topics will be considered for presentation at the FEC 2010 if clearly relevant to the development of fusion energy (see attached Scientific Guidelines for Authors – Annex A). A Programme Committee with a representative international membership will be responsible for the selection of papers, arrangements of conference sessions and the overall scientific content of the conference. The Programme Committee will meet in April 2010 at IAEA Headquarters in Vienna, Austria.

3. PARTICIPATION

All persons wishing to participate in the conference must send a completed Participation Form (Form A) to the appropriate government authority for subsequent transmission to the IAEA. Participants will be accepted only if FORM A is transmitted to the IAEA via one of the official channels (see section 6).

4. SUBMISSION OF SYNOPSES AND ABSTRACTS

Anyone wishing to present a paper or poster during this conference must submit a two page synopsis and an abstract, both in electronic format (no paper copies) directly to the IAEA. The synopses (in Portable Document Format – PDF) and abstracts must be submitted through the IAEA´s web browser based, password protected file submission system, called LISA (follow carefully the Instructions for Electronic Submission of Two Page Synopses and Abstracts – Annex B).

http://www.iaea.org/cgi-bin/lisa-FEC2010/start

Authors must further submit the following forms to their appropriate government authority (see section 6) for transmission to the IAEA. Forms must be received by the IAEA by 2 April 2010.

• Participation FORM A
• FORM B for Submission of a Paper

IMPORTANT: The electronically received two page synopsis will be considered by the Programme Committee only if the Participation Form A and Paper Submission Form B have been received by the IAEA through the representative official government channels.
Please note that registration to the LISA System is required for submission of a contribution. Authors must complete all the information required by LISA.

5. EXPENDITURES

The cost for the organization of the conference is borne by the Host Government and the IAEA.

No registration fee is charged to participants.

As a general rule, the IAEA does not pay for participants’ travel and living expenses. However, limited funds are available to help meet the cost of attendance of selected specialists, mainly from developing countries with low economic resources. Generally, not more than one travel grant may be awarded to any one country.

To apply for a travel grant, please complete and send the Grant Application FORM C through your appropriate government authority (see section 6) together with the Participation FORM A, and the Paper Submission FORM B and other relevant material.
All forms must reach the IAEA by 2 April 2010 at the latest. Travel grants requests will only be considered for authors of accepted papers. Incomplete or late applications will not be considered. The grants will be lump sums usually covering only part of the cost of attendance.

6. CHANNELS OF COMMUNICATION

Participation FORM A, Paper Submission FORM B, and, if applicable, the Grant Application FORM C must be sent through one of the following competent official authorities: Ministry of Foreign Affairs, National Atomic Energy Authority or, for ITER participants, the ITER organization, for subsequent transmission to the IAEA.

7. POST-DEADLINE PAPERS

A limited number of papers will be considered for post-deadline acceptance. To be considered, a paper must meet the following criteria:

• It deals with subject matter appropriate for this conference.
• It presents new experimental or theoretical data, or technology development, of sufficient importance to attract wide-ranging interest among the conference participants.
• It is submitted with Paper Submission Form B (see section 4) and government endorsement Form A (see section 6).
• A two page synopsis has been sent by e-mail as a file attachment to the scientific secretariat, IAEA, before 17 September 2010 e-mail: physics@iaea.org (PDF files only).

The Programme Committee will meet on 11 October 2010 to consider post-deadline submissions. Authors will be notified promptly about the acceptance or rejection of their papers through announcements posted at the conference site and at the secretariat. Post-deadline papers" authors should be prepared to provide either an oral presentation or a poster. Time will be made available for three post deadline oral presentations. The manuscripts of post-deadline contributions are to be included in the proceedings and must follow the same guidelines as for regular papers (see section 8(b) below).

8. PAPERS AND CONFERENCE PROCEEDINGS

(a) Acceptance of papers

Authors will be notified by email by May 2010 whether their papers have been accepted for oral presentation or for poster presentation and will be informed of the assigned paper number and session of presentation.

(b) Submission of full manuscripts

Full manuscripts shall be submitted through the LISA system. Specifications for the layout and electronic format of the full manuscripts and for the preparation of posters will be sent to all main authors of accepted papers. These specifications will also be posted on the FEC 2010 web site when available. The full manuscripts must be submitted through LISA in the same way as the two page synopses (see Annex B). LISA will be reopened for submission of accepted papers on 23 August 2010. The deadline for electronic submission of the full papers in PDF is 24 September 2010. The IAEA will not accept papers sent after the deadline, any subsequent submission by email will not be accepted.

The specifications and instructions for preparing the full manuscripts will be posted on the conference website along with the page limits by May 2010:

http://www-pub.iaea.org/MTCD/Meetings/Announcements.asp?ConfID=38091

IMPORTANT: The system for electronic collection of papers, LISA, is the sole mechanism for submission of papers for the FEC 2010. Historically, up to 70% of all papers are submitted during the last week of the open period. Due to the increased volume of traffic and data on the server the probability for inconveniences with the system is expected to increase and it may be necessary to attempt upload several times. Authors are therefore encouraged to submit papers as early as possible.

(c) Publication of proceedings

The papers will be published by the IAEA as unedited proceedings in electronic format on CD-ROM and on the IAEA Physics Section web site by March 2011. Please note that material which was not presented at the conference orally or by poster will not be included on the proceedings.

http://www-naweb.iaea.org/napc/physics/index.html

(d) Submissions of contributed papers to Nuclear Fusion
Authors of accepted papers for presentation at the conference are encouraged to submit their papers to the journal Nuclear Fusion (NF), in addition to the submission for the sake of producing conference proceedings. The manuscripts must contain original work and should omit, or only briefly mention in the introduction, material that has already been published. Papers should be suitable in terms of style and content for a high quality scientific journal and will be subject to the normal double-referee peer-review procedure of NF. All communications with the authors regarding details for publication and charges will be handled by the Nuclear Fusion office.

(e) Overview papers and Summaries
Authors of manuscripts for overview papers and conference summary papers are kindly requested to submit their papers for publication in a special edition of the journal Nuclear Fusion to appear in mid 2011.

(f) Page limits
Summaries: 20 pages
Overviews: 12 pages
Orals: 8 pages
Posters: 8 pages

9. WORKING LANGUAGE

The working language of the conference is English. All communications, synopses, abstracts and full manuscripts must be sent to the IAEA in English.

10. DISTRIBUTION OF DOCUMENTS

The preliminary programme and the book of abstracts will be posted on the FEC 2010 web site. The electronic version of the final programme will be available by September 2010. The final programme booklet and the hard copy of the book of abstracts will be made available to participants upon registration at the conference location, the Daejeon Convention Centre. The electronic version of the preprints will be made available on the IAEA ftp server to download and also at the conference computers. Printed hard copies of papers will not be provided by the IAEA.

11. CONFERENCE WEB SITE

Participants should visit the conference web sites regularly to check for new or updated information. The conference web site addresses are:

http://www-pub.iaea.org/MTCD/Meetings/Announcements.asp?ConfID=38091

IAEA/LISA: http://www.iaea.org/cgi-bin/lisa-FEC2010/start

(LISA open for electronic submission of: two page synopses and abstracts

(1 March – 2 April 2010) and full manuscripts (23 August – 24 September 2010)

Local conference site issues: http://www.fec2010.kr

The following information will be posted on the FEC 2010 web site:

12. DEADLINES/TIME SCHEDULE

13. ACCOMMODATION

Detailed information on accommodation and other items will be available in April 2010 on the IAEA conference website: http://www-pub.iaea.org/ MTCD/Meetings/Announcements.asp?ConfID=38091 as well as under the local conference website: http://www.fec2010.kr.

14. VISA

The participants are responsible to take any steps in order to request for a visa to enter the Republic of Korea and submit the necessary application to the nearest diplomatic or consular representative of the Republic of Korea as soon as possible.

15. EXHIBITIONS

Space will be available for commercial vendors’ displays/exhibits during the conference (further information will be given at a later date). Interested parties are requested to contact the local organizing committee:
Email: info@fec2010.kr
Website: http://www.fec2010.kr

16. SATELLITE MEETINGS

Deadline for Booking Requests: 13 September 2010.

The contact point for satellite meetings is:

Ms Joomie Kim
Local Organizing Committee
Tel : +82 70 8280 6341
e-mail :info@fec2010.kr

17. CONFERENCE SECRETARIAT

Scientific Secretariat of the Conference:
Scientific Issues (submission of two page synopses, abstracts and full manuscripts, conference programme)

Email address for contact and submission of post-deadline paper: physics@iaea.org

Mr Guenter Mank
Division of Physical and Chemical Sciences
International Atomic Energy Agency
PO Box 100, Wagramer Strasse 5
1400 Vienna, Austria
Phone: (+43 1) 2600 21756
Fax: (+43 1) 2600 7

Mr Richard Kamendje
Division of Physical and Chemical Sciences
International Atomic Energy Agency
PO Box 100, Wagramer Strasse 5
1400 Vienna, Austria
Phone: (+43 1) 2600-21707
Fax: (+43 1) 2600 7

Administration and organization:
Ms Karen Morrison
Division of Conference and Document Services
Conference Services Section, IAEA-CN-180
International Atomic Energy Agency
PO Box 100, Wagramer Strasse 5
1400 Vienna, Austria
Phone: (+43 1) 2600 21317
Fax: (+43 1) 2600 7
Email: k.morrison@iaea.org

Host Government Official:
Mr. Hyun Su Kim
Big Science Foundation Division
Ministry of Education, Science and Technology
Central Government Complex
77-6 Sejong-No, Jongno-Gu
Seoul, Korea
Phone: (+82 2) 2100 6744
Fax: (+82 2) 2100 6743
E-mail: info@fec2010.kr

Conference Site Issues:
Mr Chang-Woo Kim
Secretary General
Organizing Committee for the 23rd IAEA FEC
National Fusion Research Institute
113 Gwahangno, Yuseong-gu,
Daejeon 305-333, Korea
Phone: (+82 42) 870 1770
Fax: (+82 42) 870 1789
E-mail: info@fec2010.kr

Ms Sooyeon Ryu
The 23rd IAEA FEC Secretariat
National Fusion Research Institute
113 Gwahangno, Yuseong-gu,
Daejeon 305-333, Korea
Phone: (+82 42) 870 1582
Fax: (+82 42) 870 1529
E-mail: info@fec2010.kr

Exhibition:
Ms Minsun Lee
The 23rd IAEA FEC Secretariat
National Fusion Research Institute
113 Gwahangno, Yuseong-gu,
Daejeon 305-333, Korea
Phone: (+82 42) 870 1774
Fax: (+82 42) 870 1789
E-mail: info@fec2010.kr
Website: http://www.fec2010.kr

Travel Agency (Hotel Reservations and Side Tours):
E-mail: info@fec2010.kr
Website: http://www.fec2010.kr