International Symposium on Nuclear Security

30 March - 3 April 2009
Vienna, Austria

Organized by the
International Atomic Energy Agency

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Announcement PDF , Word
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Form for Submission of a Paper (Form B): PDF, Word
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Bank Information Form: PDF, Word
Extended Synopsis Template (ZIP file)
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m Sample Extended Synopsis
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p To download the template, right-click on the icon to the left and select "Save Link As" from the menu. The corresponding Winzip archive contains the template itself as well as the guidelines for using it.
m Guidelines for Authors for the Preparation of the Manuscript
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ANNOUNCEMENT AND CALL FOR PAPERS


1. PURPOSE AND OBJECTIVES

This Symposium is convened to consider advancements and achievements in global efforts to enhance the security of nuclear and other radioactive material since 2002 and to identify areas and efforts for further improvements. For that purpose, policy makers and experts will convene to share knowledge and information in implementing the nuclear security framework and to identify the best way forward to achieve a sustainable, enhanced global nuclear security regime, with specific proposals to be considered for the IAEA 2010-2013 Nuclear Security Plan.

The purpose and objectives of the Symposium are:

• To determine progress on efforts to improve nuclear security since 2002;
• To strengthen current international coordination mechanisms to provide for effective use of available resources, avoiding duplication by bilateral and multilateral initiatives;
• To suggest actions on how to maximize support to those States which request assistance in the field of nuclear security;
• To examine how to optimize existing cooperation amongst parties working to bring about nuclear security improvements in States;
• To generate new approaches to broadening international and national support for and participation in international nuclear security efforts;
• To suggests ways to establish a systematic approach to enhancing adherence to and implementation of the existing international instruments;
• To suggest enhanced measures to combat nuclear terrorism in a sustainable manner, including international mechanisms for sharing information and cooperation.


2.1 AUDIENCE

The International Symposium on Nuclear Security will be appropriate for senior national and international policy representatives and experts with a mission to strengthen nuclear security.

2.2 CONTEXT

Over the past decade, the threat has increased of terrorism and other malevolent acts by terrorist groups and other malicious non-State actors, involving the potential use of nuclear and other radioactive materials. This has led to an international effort to build a nuclear security framework and regime, both for prevention and consequence management. Nuclear security is now recognized as a key element of international peace and security.

Nuclear security is now recognized as a core priority in government and industrial activities involving the use of nuclear and radioactive materials. The drive towards effective security measures must continue and be strengthened. This calls for continued resolve, broadened coordination and increased trust, along with the necessary financial and other resources. Legally binding and non-binding international instruments have been established that form the international framework for an effective nuclear security regime. It constitutes an action platform for the IAEA, States and other international organizations.

Adherence to and implementation of these instruments is vital for effective nuclear security. The early entry into force of the Amendment to the Convention on the Physical Protection of Nuclear Material should be a key goal for all States. It is also important for States to adhere to the International Convention on the Suppression of Acts of Nuclear Terrorism, which entered into force on 7 July 2007, and to fully implement Security Council Resolution 1540, to ensure universal implementation and sustainability of the international nuclear security framework.

IAEA implements a comprehensive programme to assist States in strengthening their nuclear security. The first Nuclear Security Plan was established in 2002 and the second covers the period 2006–2009. Through the implementation of these plans, IAEA conducts advisory services and provides technical advice, support and training. It also addresses the longer-term effort of development of nuclear security guidance and it facilitates outreach and information exchange through databases, conferences, workshops and fellowships. The next Nuclear Security Plan covering the years 2010–2013 is currently under preparation, and will give due consideration to the conclusions of this symposium.

3. THEMES OF THE SYMPOSIUM

The Symposium will examine the following themes:

The Threat and Consequences of Nuclear Terrorism

The symposium is expected to explore the changing global context of nuclear terrorism and consider the need for new strategies for responding to the changing world environment.

This theme is to explore and share views regarding the changing global context of nuclear terrorism and the need to develop an enhanced vision for the new decade, particularly the application of new technologies in countries with limited nuclear security experience. The community of individuals capable of committing an act of nuclear terrorism continues to present a threat, the raw material and political and economic bases for such malicious acts continue to exist, and efforts to preserve the world’s nuclear security must keep pace with these developments. The number of countries recognizing this situation and taking action is increasing. The international community must identify and remain on a path of continuous improvement with respect to the services provided, the activities undertaken and the building of momentum, and recognize that a more coherent and consistent approach to nuclear security may be needed. The greatest threat remains the potential terrorist use of a nuclear weapon or an improvised nuclear explosive device, not because it is the most likely event, but because of the immediate destructive consequences for life and property, as well as the enormous economic, psychological and political repercussions. Sabotage of nuclear facilities and transports, as well as the malicious dispersal of radioactive material to cause harm, and more likely to cause disruption to people, property and the environment are also significant threats. How the response to these threats is balanced and focused is the challenge now before the international community.

Reducing the Threat by Securing Materials and Facilities: Progress and Challenges

The symposium is expected to determine the extent to which radioactive materials and their associated facilities worldwide are better protected now than in the past and how an effective level of nuclear security can be obtained and sustained in a global context.

This theme will include exchanges of views on the experience of developing and implementing effective approaches to the physical protection of nuclear and other radioactive materials (e.g. radioactive sources), transfer of vulnerable materials from uncontrolled to proper long-term, safe and secure management, education and training of operative personnel and staff in policy making positions, as well as establishing an effective and sustainable nuclear security culture. It will assess the effectiveness of binding and non-binding international instruments which constitute the nuclear security framework, in particular, progress in the implementation of the Amendment to the CPPNM. It will also review national efforts to establish the required legislation, regulations and the necessary human resource development programmes as well as efforts to establish the required technical capabilities. Consideration will be given to possible gaps in the nuclear security framework and proposals on how to address those gaps.

Safety, Security and Safeguards Interfaces (3S Concept)

The symposium is expected to determine how the 3S concept can best be implemented by the international community and as a result build confidence that nuclear energy is generated in a safe, secure and proliferation resistant manner.

Discussion will focus on how an integrated approach to safety, security, and safeguards (3S concept) can be implemented for a nuclear energy programme, in particular how the anticipated broader use of nuclear energy in national energy strategies, the often called “nuclear renaissance”, can benefit from such integration. This theme will address the possible cooperation and coordination among safety, security and safeguards and assess the ways in which a robust nuclear security framework can become a fundamental component in the field of nuclear power.

Detecting and Responding to Radioactive Materials Out of Regulatory Control: Progress and Challenges

The symposium is expected to determine whether efforts in trying to bring radioactive materials out of regulatory control into a safe and secure environment are being effective in reducing the risks of this material becoming used for malicious purposes and obtain proposals for enhanced efforts.

This theme will be devoted to examining the trends and implications of continuing reports of illicit trafficking in nuclear and other radioactive material, the discovery of abandoned radioactive sources and the attendant need to enhance detection, interdiction and response capabilities – such as, building effective border controls, capacities to search and survey for material out of regulatory control, and arrangements for responses to threats and nuclear security incidents. In addition, lessons learned from and best practices to train frontline and other law enforcement officers, development of detection instruments for illicit trafficking, will be discussed.

Information Sharing and Collaborative Approaches

The symposium is expected to provide proposals on how to build an effective nuclear security information exchange system, including information analysis to obtain added value; and how information portals and networks can be developed to share relevant data, and how sensitive information and information systems can be appropriately protected.

This theme will focus on nuclear security relevant information, the availability of information, its analysis and how to share relevant data and results, while respecting confidentiality of sensitive information. The network of Points of Contact for the Illicit Trafficking Database Programme which now comprises nearly 100 States, could stand as a model or be used for other information sharing purposes. Needs to strengthen access by the international community to critical information for nuclear forensics purposes and for effective coordination purposes, as well as the long-term need for an information clearing house will be examined. In addition, an overall information portal for sharing information among identified communities will be discussed, mindful of the need to protect these information systems from intrusion as well as misuse and at the same time respect the confidentiality of sensitive data.

International Initiatives and Efforts

The symposium is expected to determine whether synergies between these initiatives and other multilateral programmes are being effective to make optimum use of resources available in States and international organizations to carry out nuclear security activities.

Reflecting the high priority given by States and groups of States to security of nuclear and other radioactive materials, a number of international initiatives have been established. As these initiatives share similar goals and objectives, the activities being undertaken are similar to each other and therefore coordination is necessary. This theme will consider the experience of and results from the implementation of specific international activities relating to strengthening nuclear security, such as: the United Nations Global Counter-Terrorism Strategy, the EU Strategy Against the Spread of Weapons of Mass Destruction; the G-8 Global Partnership; the Global Initiative to Combat Nuclear Terrorism; and the Global Threat Reduction Initiative. This will be the basis for a discussion on how the results of these initiatives can best work together with results from the IAEA programmes.

The Role of Industry

The symposium is expected to consider ways of improving the Agency’s contacts and relationship with industry and other constituencies of the private sector to support future enhancements of nuclear security.

This theme will consider how the values and goals established by the international community for security of nuclear and radioactive materials are to be embraced fully by the nuclear industry: how can the international community best facilitate the involvement of the nuclear industry and its leaders in improving security awareness, corporate culture and the sharing of good practices. Consideration will also be given to the ways in which industry and other constituencies of the private sector can participate in the research and development needed to support the current and future enhancement of nuclear security.

IAEA Nuclear Security Programme

The symposium is expected to suggest how the next IAEA Nuclear Security Plan could better address concerns identified at this symposium and, as appropriate, play a more active role in the systematic implementation of nuclear security in a sustainable manner.

The IAEA Nuclear Security Plan for 2006–2009 emphasizes measures to establish and enhance the capabilities of States to prevent, detect, interdict and respond to illegal acts involving nuclear and other radioactive material and associated facilities. A discussion on the features of the IAEA activities will be encouraged in order to help to identify possible areas that need to be strengthened and point to new directions for the next IAEA Nuclear Security Plan for 2010-2013. This theme will address the IAEA approach in developing a comprehensive set of nuclear security guidance in its Nuclear Security Series, how to elevate this guidance into broad security standards, as well as the IAEA efforts directed toward human resource development. Other aspects of the IAEA programme concerned with the security of all types of radioactive material under regulatory control and the detection and response to those outside of regulatory control will be addressed. The conclusions of this discussion will be useful in helping to shape the next IAEA Nuclear Security Plan for 2010-2013.

4. SYMPOSIUM ORGANIZATION

Sessions

Keynote speakers will open the symposium to set the tone and challenge the audience to consider innovative ways of enhancing the current approach to global security. Each of the sessions following will consider one of the suggested themes for the symposium. A combination of invited and contributed papers will set the tone for each of the sessions and a number of panel sessions are anticipated to further explore these themes and topics.

Concluding Session

At the concluding session, the session chairs or Rapporteurs will summarize the results and conclusions from their sessions and panel discussions. The President of the Symposium will convey his/her conclusions of the Symposium and highlight suggestions for the way forward to strengthen nuclear security worldwide.

5. PARTICIPATION

All persons wishing to participate in the Symposium are requested to register in advance online via the Symposium web page:

http://www-pub.iaea.org/MTCD/Meetings/Announcements.asp?ConfID=36576

In addition they must send a completed Participation Form (Form A) and, if relevant, the Paper Submission Form (Form B) and the Grant Application Form (Form C) to the competent official authority (see Section 9) for subsequent transmission to the IAEA. A participant will be accepted only if the Participation Form is transmitted through the competent national authority of a Member State of the IAEA or by one of the cooperating organizations or an organization invited to participate. Participants whose official designation has been received by the IAEA will receive further information on the Symposium approximately three months prior to the Symposium. This information will also be posted on the Symposium web page:

http://www-pub.iaea.org/MTCD/Meetings/Announcements.asp?ConfID=36576

6. PAPERS AND POSTERS

Concise papers on issues falling within the topics outlined in the section above may be submitted as contributions to the Symposium. All papers, apart from invited papers, must present original work; they should not have been published elsewhere.


(a) Submission of synopses

Persons who wish to present a paper or poster at the Symposium must submit an extended synopsis (in English) of 800 words maximum (i.e. two A4 format pages of single spaced typing or the equivalent, including any tables or diagrams and a few pertinent references) together with the completed Form for Submission of a Paper (Form B), and the Participation Form (Form A). The extended synopsis and the forms must be sent to the competent official authority (see Section 9) for transmission to the IAEA in time for them to be received by the IAEA by 31 October 2008. In addition, the synopsis should be sent electronically to the Scientific Secretary, Mr. Bernard Weiss ([email protected]). The synopsis should give enough information on the contents of the proposed paper to enable the selection committee to evaluate it. Introductory and general matters should not be included.

Authors are urged to make use of the Synopsis Template in Word on the Symposium web page (see Section 15 for web page address). The specifications and instructions for preparing the synopsis and how to use the synopsis template are given in the attached instructions on “How to prepare the synopsis and how to submit it electronically”. Also attached is a “sample extended synopsis”.

The synopsis will be considered only if the Participation Form A and Paper Submission Form B have been received by the IAEA through the official governmental channels or one of the cooperating organizations.

(b) Acceptance of papers/posters

In order to provide ample time for discussion, the number of papers that can be accepted for oral presentation is limited. If the number of relevant and high quality papers submitted for selection exceeds the acceptable number, some of them will be selected for poster presentation.

Authors will be informed by the end of November 2008 whether their papers have been accepted by the Programme Committee on the basis of the synopsis submitted. At the same time authors will be advised if their paper has been accepted for oral presentation or for presentation as a poster. Furthermore, those authors who are asked to prepare full papers for publication in the proceedings will receive guidelines for the preparation of papers. However, all of the synopses accepted for oral or poster presentation will be reproduced in unedited form in the Book of Extended Synopses which will be distributed at registration.

(c) Submission of full papers

Full papers have to be submitted to the Symposium Secretariat, Mr. Bernard Weiss ([email protected]) by 28 February 2009.

(d) Proceedings

Proceedings of the Symposium will be published after the Symposium. The IAEA reserves the right to refuse the presentation or publication of any paper that does not meet the expectations raised by the information originally given in the extended synopsis.

7. EXPENDITURES/GRANTS

No registration fee is charged to participants. As a general rule, the IAEA does not pay for participants’ travel and living expenses. However, limited funds are available to help meet the cost of attendance of selected specialists, mainly those from developing countries with low economic resources. Generally not more than one travel grant may be awarded to any one country.
If Governments wish to apply for a grant on behalf of one of their specialists, they should address specific requests to the IAEA to this effect. Governments should ensure that applications for grants be:

(a) submitted by 31 October 2008;
(b) accompanied by a duly completed and signed Grant Application Form (Form C).

Applications that do not comply with the conditions mentioned under (a) and (b) cannot be considered. The grants will be lump sums usually covering only part of the cost of attendance.

8. CHANNELS OF COMMUNICATION

The Participation Form (Form A), the Form for Submission of a Paper (Form B), together with a copy of each synopsis, and, if applicable, the Grant Application Form (Form C), should be sent to the competent official authority (Ministry of Foreign Affairs or National Atomic Energy Authority) or to one of the cooperating organizations for transmission to the IAEA.
Subsequent correspondence on scientific matters should be sent to the Scientific Secretariat and correspondence on administrative matters to the IAEA Conference Services Section (see section 14).

9. DISTRIBUTION OF DOCUMENTS AND PROCEEDINGS

A preliminary programme of the Symposium will be sent to all officially designated participants well in advance of the Symposium and will also be available on the IAEA Symposium web page (see Section 15).

The Final Programme and the Book of Contributed Papers will be available free of charge upon registration at the Symposium.

The proceedings of the Symposium, to be published by the IAEA, will contain welcoming addresses, overview presentations, rapporteur reports, invited keynote papers, session summaries, the conclusions presented by the President of the Symposium on the last day and records of the discussions. The contributed papers will be included as a CD-ROM. The proceedings can be ordered, at a special discounted price, during the Symposium.

10. WORKING LANGUAGE

The working language of the Symposium will be English. All communications, abstracts and papers must be sent to the IAEA in English.

12. ACCOMMODATION

Detailed information on accommodation and other items will be sent directly to all officially designated participants approximately two to three months before the Symposium. This information will also be available on the IAEA Symposium web page as soon as possible.

13. VISAS

Designated participants who require a visa to enter Austria (Schengen State) should submit the necessary application to the nearest diplomatic or consular representative of Austria or any other consular authority of a Schengen partner State representing Austria as early as possible (please note that the procedure could take up to three weeks to obtain a visa).

14. CONTACT INFORMATION

Scientific Secretariat

Mr Bernard Weiss
Office of Nuclear Security
International Atomic Energy Agency
Wagramer Strasse 5
PO Box 100
1400 Vienna, Austria
Telephone No.: (+43) 1-2600-21955 (B. Weiss)
Fax No.: (+43) 1-2600-29299
Email: [email protected]

Administration and Organization

Hildegard Schmid
Conference Coordinator
Conference Services Section
International Atomic Energy Agency
Wagramer Strasse 5
PO Box 100
1400 Vienna, Austria
Telephone No.: (+43) 1-2600-0
Fax No.: (+43) 1-26007

General mail for IAEA: [email protected]

15. SYMPOSIUM WEB PAGE

Please visit the IAEA Symposium web page regularly for new information regarding this Symposium under:

http://www-pub.iaea.org/MTCD/Meetings/Announcements.asp?ConfID=36576