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Meetings in 2003
19-22 June 2006 (4 days)
Participation Form (Form A):
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Announcement
1. BACKGROUNDSpent fuel from nuclear power reactors requires safe, secure, environmentally sound and efficient management. Appropriate management of increasing spent fuel quantities is thus a key issue for the further use of nuclear energy generation. More than four hundred nuclear power reactors are in operation today and have already accumulated a large amount of spent fuel stored either at or away from the reactor sites. With the lack of operational geologic repositories and a majority of countries still to decide about a final destination for spent fuel, “long term storage is becoming a progressive reality” as was concluded at the 2003 IAEA conference on storage of spent fuel from power reactors. Consequently, in many countries a major current issue in the area of spent fuel management is the need to expand existing capacities at reactor sites or to provide additional storage space to accommodate upcoming spent fuel arisings. IAEA Member States have referred to storage periods of 100 years and even beyond, and as storage periods extend, new challenges arise in the institutional as well as technical area. From the institutional point of view, there are challenges in the management of liabilities and knowledge, experience and information over longer time spans. Technical challenges include the longevity of spent fuel packages and behaviour of fuel and structural materials in storage facilities. Safety considerations associated with the management of spent fuel are addressed in the “Joint Convention on the Safety of Spent Fuel Management and on the Safety of Radioactive Waste Management” (INFCIRC 546, Dec97). As storage periods continue to extend, the demonstration of compliance with safety requirements such as the confinement of radionuclides have to be confirmed in licensing processes. This situation is complicated by trends toward higher initial enrichment, higher fuel burnup, as well as security considerations related to evolving threat scenarios. Continuous attention is being given by the IAEA to the collection, analysis and exchange of information in order to contribute to the safe storage of spent fuel from a technological as well as from a safety point of view. Meetings on spent fuel storage have been organized about once every four years since 1987. 2. OBJECTIVESThe objectives of the conference are to:
In keeping with recommendations from the 2003 IAEA spent fuel international conference, participants are encouraged to engage this topic with a broad perspective addressing relevant interfacing considerations (e.g. safeguards, transportation, safety, burn up credit efficiencies). 3. AUDIENCEThe conference aims to bring together scientists, designers, operators and regulators from invited Member States to exchange information and views on the topics mentioned above. 4. PROGRAMME STRUCTUREThe opening session will include welcoming addresses by representatives of the IAEA and the OECD/NEA, as well as keynote lectures on the spent fuel storage situation worldwide. A series of topical sessions will then cover topics relating to national programmes in spent fuel management as well as regional trends, technology and safety/security aspects of wet and dry storage, licensing and regulation, quality assurance, design control, operating experience, R&D, and special aspects of spent fuel storage including in-service inspection, robotics, heat removal, and other engineering considerations. The chairpersons will summarize the sessions and the related poster sessions. They will also prepare recommendations for the concluding session. At the concluding session, the topical session chairpersons will present their summaries, which should lead to the formulation of recommendations for the scientific community.
5. SCOPE OF THE TOPICAL SESSIONSPer the broad approach described in section two [OBJECTIVES] above, the following subjects will be covered in the topical sessions (session structure may evolve to accommodate contributions):
A Poster Session will also be held covering topics from the topical sessions. 6. SYNOPSES, PAPERS/POSTERS AND CONFERENCE PROCEEDINGSConcise papers on issues falling within the topics outlined in Section 5 may be submitted as contributions to the conference. All papers, apart from invited review papers, must present original work; they should not have been published elsewhere. (a) Submission of synopses Persons who wish to present a paper or poster for the conference must submit a two page synopsis of about 800 words (in English), together with the completed Form for Submission of a Paper (Form B), and the Participation Form (Form A) to the competent national authority for official transmission to the IAEA in time for them to be received by the IAEA by 10 January 2006. In addition, the synopsis should be sent electronically to the IAEA Scientific Secretariat, e-mail: SFMCONF2006@iaea.org The specifications and instructions for preparing the synopsis are given in the attached “Instructions on how to prepare the synopsis and how to submit it electronically”. Also attached is a “Sample Synopsis”.”. Instructions for Synopsis Template; Sample Extended Synopses; Synopsis Template The synopsis will be considered by the Programme Committee only if the Participation Form A and Paper Submission Form B have been received by the IAEA through official government channels (see Section 14). (b) Acceptance of papers/posters Given the number of papers anticipated and the need to provide ample time for discussion, the number of papers that can be accepted for oral presentation is limited. Authors who would prefer to present their papers in a poster session are requested to indicate this preference in their letter accompanying the extended synopses. Authors will be notified by the end of February 2006 whether their papers have been accepted by the Programme Committee for oral presentation or for presentation as a poster. Following acceptance of their paper they will be informed of the assigned paper/poster number and the session of presentation. (c) Submission of full manuscripts Instructions and guidelines on how to submit the full manuscript will be sent to all authors of accepted papers/posters and will also be available on the conference website by the end of February 2006. (d) Proceedings The proceedings will be published by the IAEA in unedited form as soon as possible after the conference on a CD-ROM. All participants will receive a free copy of the proceedings.
The IAEA reserves the right to refuse the presentation or publication of any paper that does not meet the expectations raised by the information originally given in the extended synopsis. 7. PARTICIPATIONAll persons wishing to participate in the conference are requested to complete a Participation Form (Form A) and send it as soon as possible to the competent national authority (Ministry of Foreign Affairs or national atomic energy authority) for subsequent transmission to the IAEA. A participant will be accepted only if the Participation Form is transmitted through the competent official authority of a Member State of the IAEA or by an organization invited to participate.
Participants whose designations have been received by the IAEA will be notified directly two to three months before the Conference. This information will be posted on the conference web site: http://www-pub.iaea.org/MTCD/Meetings/Announcements.asp?ConfID=144 8. EXPENDITURESThe costs for the organization of the conference are borne by the IAEA. No registration fee is charged to participants. As a general rule, the IAEA does not pay the cost of attendance, i.e. travel and living expenses, of participants. However, limited funds are available to help meet the cost of the attendance of selected specialists mainly from developing countries with low economic resources. Generally, not more than one grant will be awarded to any one country. If governments wish to apply for a grant on behalf of one of their specialists, they should address specific requests to the IAEA to this effect. Governments should ensure that applications for grants:
Applications that do not comply with the conditions stated under (a) and (b) cannot be considered. The grants awarded will be in the form of lump sums and will usually cover only part of the cost of attendance. 9. WORKING LANGUAGEThe working language of the Conference will be English. All communications sent to the IAEA must therefore be in English. 10. DISTRIBUTION OF DOCUMENTSA preliminary programme of the conference will be provided to participants before the meeting. The final programme and the Book of Extended Synopses will be made available upon registration. 11. ACCOMMODATIONDetailed information on accommodation and other relevant information will be sent to all designated participants well in advance of the conference. 12. VISADesignated participants who require a visa to enter Austria (Schengen State), should submit the necessary applications to the nearest diplomatic or consular representative of Austria or any other consular authority of a Schengen partner State representing Austria as early as possible (please note that this procedure may take up to three weeks). The Scientific Secretary serving as the official point of contact for the Conference is Mr. W. J. Danker, IAEA Division of Nuclear Fuel Cycle and Waste Technology (telephone no. +43 1 2600/ext. 22768 or 22761; e-mail address: w.danker@iaea.org ). Mr. E. Warnecke of the IAEA Division of Nuclear Safety of Radiation, Transport and Waste Safety will serve as the co-Scientific Secretary focusing on safety-related topics. Conference organization is provided by Ms. H. Schmid, Conference Service Section, IAEA Division of Conference and Document Services (telephone no. +43 1 2600/ext. 21316; e-mail address: h.schmid@iaea.org) .
13. CHANNELS OF COMMUNICATIONThe Participation Form (Form A) and the Form for Submission of a Paper/Poster (Form B), together with two copies of each synopsis, and, if applicable, the Grant Application Form (Form C), should be sent through official government channels (Ministry of Foreign Affairs or national atomic energy authority) for transmission to the IAEA. Subsequent correspondence on scientific matters should be sent to the Scientific Secretary and correspondence on administrative matters to the IAEA Conference Service Section.
14. SecretariatScientific Secretariat of the Conference:
Mr. W. J. Danker
Mr. E. Warnecke
Administration and organization:
Ms. Hildegard Schmid
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